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Prepare Contact
Information
Enter / Edit Contact
Information
The Federal Data Report includes student demographic
information, but does not include student contact
information. The former student telephone
number is needed so St. Norbert College Survey
Center knows where they are most likely to be able
to contact the former student for the telephone interview.
The former student address is needed
so your district can personalize and mail the former
student letters announcing the survey prior to the
telephone interview.
For Districts One Year Before
Their Procedural Compliance Self-Assessment Year
Directions for collecting student contact information to use in doing your survey one year from now:
| 1. |
Use the electronic version of the Student
Contact Form (Excel). Save a copy to your
computer and complete the requested information
for each student with a disability who is currently
in their senior or last year of school or who
exited last school year and will be interviewed
this school year. Keep this contact information
until it can be entered into the activated portion
of Post High School Outcomes website in March
after the student exits high school. Use this
Excel list to create mailing labels
for letters going to students. |
OR
| 2. |
Copy/print the Student
Contact Form (word) and complete a paper copy of for
each student with a disability who is currently in their
senior or last year of school or who drops out during the
school year. |
For Districts in Their Procedural
Compliance Self-Assessment Year: Completing Indicator 14 -or- Districts
Doing a Survey Voluntarily
Directions for doing the survey this spring:
- Log In to the secure section
of the website
- Select Prepare Contact Information
- Select Enter/Edit Contact Information
- Select the correct Survey Year (the year the former student exited; default setting is the current survey year)
- Click edit next to the student's name
- Enter all contact information including special comments for calling the student
- Click Save
- Repeat 5-7 until all student information is entered for all those to be interviewed
- Click Download Student List (optional)
- Save to your computer to update and edit the list easily
- Print the Student list (excel) and review it for accuracy or missing information
- Repeat 5-7 with additions/corrections prior to the start of the phone interviews
(Note: Please reference Micro Soft Instructional manuals to learn about creating mailing labels or contact your local Technician.)
Personalize / Mail Letters
Sending your former students a personalized letter announcing
this upcoming telephone interview is critical to achieving a good
response rate. Personalize the Student
Letter template with name of someone the former student may
be familiar with, such as a former teacher or principal.
The DPI
Letter is written by the State Director of Special Education
and explains to the former student why this information can be
collected without their permission. These are both mailed to the
former student 2 - 3 weeks prior to the telephone interview. You
may wish to do a press release describing the survey.
Placing the Press
Release in a local newspaper or district newsletter is optional,
but increases response rate and awareness of the upcoming survey.
Directions: (These links are in the secure Coordinator Section of the website)
- Log In to the secure section
of the website
- Select Prepare Contact Information
- Select Personalize/Mail Letters
- Select Student Letter
- Save a copy to your computer
- Personalize the letter on District Letterhead with the name of a former teacher or principal
- Print one letter for each former student to be interviewed
- Select DPI Letter
- Print one DPI Letter for each former student to be interviewed
- Mail the Student Letter along with the DPI Letter to each former student to be interviewed
- Select Press Release (Optional)
- Save a copy to your computer
- Personalize the Press Release with your district information
- Print and send a copy on letterhead to each desired area newspaper and/or school newsletter
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